Confidential Administrator, Strategic Partnerships
Lincroft, NJ Lincroft, NJ Full-time Full-time $62,712 a year $62,712 a year Position Summary The Confidential Administrator provides confidential administrative support for the Associate Vice President for Strategic Partnerships, involving complex and diverse duties and coordination requiring discretion and judgment.
Description of Duties Office Administration Ensure well-functioning day-to-day operations and routine office functions for the Department.
Participate as a member of the Strategic Partnership Department team to provide input on partnerships, programs, services, activities, and processes for the Department and the Wellness Center.
Serve as the administrative operations point person for the Department.
Prepare and distribute correspondence from the AVP, prepare draft correspondence for the AVP's review.
Serve as primary information source for department policies and procedures.
Process routine office documents ie:
purchasing and travel requisitions, take and maintain minutes and record of department meetings.
Provide confidential administrative support to the AVP, including research, collection, and analysis of data in support of grievances and union matters.
Serve in the AVP's place as needed.
As assigned by the AVP, oversee staff and activities in Wellness Center in absence of the Wellness Center Director.
Supervise part-time employees and volunteers for the Department.
Oversee and train support staff on general office duties.
Participate in professional development activities as assigned by the AVP.
Partnerships Assistance Assist the AVP in the development and maintenance of the College's internal and external partnerships with community organizations, regional, state and federal entities and elected officials and educational institutions.
Manage all partner communications; schedule, prepare, and participate in partner meetings and manage all administrative follow-up and implementation.
Secure required community partner and practitioner/presenter documentation and service agreements such as MOUs, W-9's, COIs, and site licenses in collaboration with the Legal, Finance and Purchasing departments.
Communicate with the partner throughout the process re:
questions and additional information that may be needed.
Record and maintain a file of the finalized documents.
Develop and maintain the Partnership Database using specialized software that records all pertinent information on the partners, their organization and details of the partnership projects and contributions.
Prepare reports as requested by the AVP and alert them of required actions ie MOU renewals, payments, etc.
Collaborate with the Wellness Center Director, to ensure implementation and coordinated scheduling of the partner matrix and delivery of services.
Programs, Services and Events Manage logistics for Department programs and events and coordinate with the Advancement Team on the planning and execution of special events sponsored by the Division.
Create and maintain the record keeping and data collection systems including data on the usage of services, attendance at programs, number of programs and curricula developed in mental health, wellness, DEI and Social Justice, number of partnerships created, etc.
Manage and coordinate all aspects of special events and meetings:
ie Ribbon Cutting, COPE sessions, meetings with Advisory boards and county organizations, etc.
Provide assistance to Wellness Center Director for Wellness Center programs, services and events as needed.
Budget Prepare documentation for the department's budget preparation and administration.
Assist with the monitoring and implementation of select grant activities and grant reporting in collaboration with grant department staff and the Wellness Center director to ensure compliance with terms and conditions of funding agencies.
Process requisitions for services and track expenses for the Department and the Center.
Prepare reports.
Provide information and recommendations to the AVP for use in decision making and planning.
Report any irregularities or concerns as needed.
Serve as the Department liaison regarding budget issues.
Other Duties and Responsibilities Perform other related duties as assigned Minimum
Qualifications Education:
Bachelor's Degree; or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
Experience:
Three years of progressively responsible office/clerical experience.
Knowledge/Skills/Abilities:
Strong interpersonal, communication, analytical, and organizational skills.
Attention to detail.
Budgeting skills.
Ability to respond accurately to inquiries, resolving routine problems and questions in a timely manner.
Computer literacy skills at an intermediate level with the demonstrated ability to utilize and apply Microsoft Office Outlook, Word, Excel, and PowerPoint as well as specialized software programs and computer applications.
Ability to learn and apply office practices, procedures, policies, and regulations that are essential to the position.
Ability to learn and apply office practices, procedures, policies, and regulations that are essential to the position.
Local travel may be required.
Job Type:
Full-time Pay:
$62,712.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Tuition reimbursement Vision insurance Schedule:
Day shift Monday to Friday Ability to commute/relocate:
Lincroft, NJ 07738:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Fundraising:
1 year (Preferred) Microsoft Office:
1 year (Preferred) Work Location:
Hybrid remote in Lincroft, NJ 07738 Office Administration.
Estimated Salary: $20 to $28 per hour based on qualifications.
Description of Duties Office Administration Ensure well-functioning day-to-day operations and routine office functions for the Department.
Participate as a member of the Strategic Partnership Department team to provide input on partnerships, programs, services, activities, and processes for the Department and the Wellness Center.
Serve as the administrative operations point person for the Department.
Prepare and distribute correspondence from the AVP, prepare draft correspondence for the AVP's review.
Serve as primary information source for department policies and procedures.
Process routine office documents ie:
purchasing and travel requisitions, take and maintain minutes and record of department meetings.
Provide confidential administrative support to the AVP, including research, collection, and analysis of data in support of grievances and union matters.
Serve in the AVP's place as needed.
As assigned by the AVP, oversee staff and activities in Wellness Center in absence of the Wellness Center Director.
Supervise part-time employees and volunteers for the Department.
Oversee and train support staff on general office duties.
Participate in professional development activities as assigned by the AVP.
Partnerships Assistance Assist the AVP in the development and maintenance of the College's internal and external partnerships with community organizations, regional, state and federal entities and elected officials and educational institutions.
Manage all partner communications; schedule, prepare, and participate in partner meetings and manage all administrative follow-up and implementation.
Secure required community partner and practitioner/presenter documentation and service agreements such as MOUs, W-9's, COIs, and site licenses in collaboration with the Legal, Finance and Purchasing departments.
Communicate with the partner throughout the process re:
questions and additional information that may be needed.
Record and maintain a file of the finalized documents.
Develop and maintain the Partnership Database using specialized software that records all pertinent information on the partners, their organization and details of the partnership projects and contributions.
Prepare reports as requested by the AVP and alert them of required actions ie MOU renewals, payments, etc.
Collaborate with the Wellness Center Director, to ensure implementation and coordinated scheduling of the partner matrix and delivery of services.
Programs, Services and Events Manage logistics for Department programs and events and coordinate with the Advancement Team on the planning and execution of special events sponsored by the Division.
Create and maintain the record keeping and data collection systems including data on the usage of services, attendance at programs, number of programs and curricula developed in mental health, wellness, DEI and Social Justice, number of partnerships created, etc.
Manage and coordinate all aspects of special events and meetings:
ie Ribbon Cutting, COPE sessions, meetings with Advisory boards and county organizations, etc.
Provide assistance to Wellness Center Director for Wellness Center programs, services and events as needed.
Budget Prepare documentation for the department's budget preparation and administration.
Assist with the monitoring and implementation of select grant activities and grant reporting in collaboration with grant department staff and the Wellness Center director to ensure compliance with terms and conditions of funding agencies.
Process requisitions for services and track expenses for the Department and the Center.
Prepare reports.
Provide information and recommendations to the AVP for use in decision making and planning.
Report any irregularities or concerns as needed.
Serve as the Department liaison regarding budget issues.
Other Duties and Responsibilities Perform other related duties as assigned Minimum
Qualifications Education:
Bachelor's Degree; or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
Experience:
Three years of progressively responsible office/clerical experience.
Knowledge/Skills/Abilities:
Strong interpersonal, communication, analytical, and organizational skills.
Attention to detail.
Budgeting skills.
Ability to respond accurately to inquiries, resolving routine problems and questions in a timely manner.
Computer literacy skills at an intermediate level with the demonstrated ability to utilize and apply Microsoft Office Outlook, Word, Excel, and PowerPoint as well as specialized software programs and computer applications.
Ability to learn and apply office practices, procedures, policies, and regulations that are essential to the position.
Ability to learn and apply office practices, procedures, policies, and regulations that are essential to the position.
Local travel may be required.
Job Type:
Full-time Pay:
$62,712.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Tuition reimbursement Vision insurance Schedule:
Day shift Monday to Friday Ability to commute/relocate:
Lincroft, NJ 07738:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Fundraising:
1 year (Preferred) Microsoft Office:
1 year (Preferred) Work Location:
Hybrid remote in Lincroft, NJ 07738 Office Administration.
Estimated Salary: $20 to $28 per hour based on qualifications.
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